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Three-Word Tort Reform: Common Sense

I confess: I’m not one to read directions. Ever.  But while hanging a mirror recently I happened to glance at the instructions on the back of the OOK package for picture wire (Will not fray!  Will not rust!).  I saw the best instructions ever:

Use Common Sense when hanging your pictures.

So simple.  So elegant.  “Use common sense.”  What would it be like if we could use this as the advice on everything?  Three-word tort reform.  No more fine print disclaimers.  And a vote for self-confidence, trusting our tummies.

Common Sense Tips

Herewith, an offbeat and highly personal collection:

Still, here’s one common sense rule you won’t find in any of these other blogs or books:  “Do not leave the settlements without a suitable gun, and experience in using it.”

From now on, let’s just preface our instructions, fine print and disclaimers with this simple three-word phrase:  use common sense.

Advertising on Trust Matters Blog?

I’d like some readers’ advice.

I received the following email:

Hello!

I’m contacting you on behalf of a client who is interested in making a contribution to help support your site in exchange for a simple contextual link of a word or phrase somewhere within trustedadvisor.com

Let me know if you offer these types of arrangements and if you have any rates. If you’re unsure, please ask and I would be happy to provide specific details and an offer. The link would be natural and be to a useful resource.

Thank you,

[Name]

And here’s what I wrote back:

Dear [Name],

Thanks for the offer, I appreciate the recognition.

As a site whose subject matter is trust, we have to be cleaner than Caesar’s wife. I have decided, at least thus far, that the easiest way to do so is to simply not accept advertising in any form.

I appreciate the offer, but we’ll have to pass.

Sincerely,

Charlie Green

Now, there’s nothing wrong with advertising.  Nor with affiliate marketing, nor with sales commissions, or any of hundreds of other commercial relationships.  This is not a holier-than-thou blogpost.

Having the no-ads principle has certainly made things easier. As with all values, having them greatly simplifies decisions.

But the truth is, I look wistfully at some sites that do quite well, even extremely well, by the added revenue they are able to generate.  It would be nice.

I like to think there are lines that can be drawn.  For example, the pay-for-contextual-link proposition above could pretty easily be a slippery slope unless you DRINK DIET COKE LIKE I DO ha ha. (Actually just the lime kind, and only occasionally).

In fact, there are probably some commercial links that would represent a positive benefit to the readership of this blog. Or so I think I could argue, though no examples come immediately to mind.

And I also feel no great need to take a ridiculous pledge of no advertising forever, because I’m not so smart as to think I know everything; I reserve the right to get smarter as I get older more experienced.

Your Advice

So I’d like your advice. Is it a good thing to keep this page pristine non-commercial?  Do values have to be absolute to be of value?  Is this a brand thing?

Or are there reasonable approaches to integrating commerce to a website (mainly the blog) based on trust?  Can I get a little mortgage money goin’ here, huh? Can useful lines be drawn?

What do you think?  I really do value your perspective and advice.  Thank you in advance.

Six Risks You Should Take to Build Trust

We’re pleased to announce the release of our latest eBook: Six Risks You Should Take to Build Trust.

It’s the third in the new Trusted Advisor Fieldbook series by Charles H. Green and Andrea P. Howe.

Each eBook provides a snapshot of content from The Trusted Advisor Fieldbook, which is jam-packed with practical, hands-on strategies to dramatically improve your results in sales, relationship management, and organizational performance.

Six Risks You Should Take to Build Trust reveals:

  • How taking risks actually reduces risk
  • A powerful tool for making difficult conversations easier
  • Six ways to build your risk-taking muscle

P.S. Did you miss out on Volume 1 or 2 of The Fieldbook eBook series? Get them while they’re still available:

Take a look and let us know what you think.

Labor Day

In honor of the US Labor Day holiday, we are not posting content today.

Instead, we recommend you take a moment and read the Wikipedia entry for Labor Day.

Have a fine day, and put away your whites.  We’ll return you to our regularly scheduled programming tomorrow.

 

 

 

Trusted Advisors: Are You Joking?

A doctor, a lawyer and a rabbi all walk into a bar.

The bartender says: “What is this, some kind of joke?’”

Notice: It’s never a manufacturer, a schoolteacher and a dancer who walk into the bar and serve as setup-lines for our jokes.  Instead, it’s those who should be our most trusted advisors: doctors, lawyers, spiritual leaders.

Ever wonder why?

Untrustworthy Advisors?

I am one who trusts.  I strongly believe that the vast majority of people in each of these professions, or callings, can be trusted with my life.  And yet I still find the doctor-lawyer-preacher jokes pretty funny.  Which got me thinking about why these folks are the protagonists of so many stories and jokes.

Here are three reasons I came up with:

1. Because these are meant to be respected professions, it’s easy to laugh at the bad apples and contrarian behavior.

2. Because we need our doctors and lawyers and spiritual leaders to be truly trustworthy advisors, the experience of dealing with them can be pretty emotional.  We are, in many cases, entrusting them with our lives, our money, our most personal family matters and more.

Trust is risky – the very definition of trust means we are taking a risk in relying on the advice, actions or discretion of someone else.  And that can be scary.  With so much at stake, we need the release that humor offers when dealing with serious, scary themes.

3. Perhaps the greatest reason these trusted advisor are so prominent in jokes is that they represent different aspects of ourselves, internal paradoxes we are trying to manage and integrate.  The doctor –the body, or the physical; the lawyer – the head, or the intellectual; and the rabbi/priest/preacher —  the heart, or the spiritual. These jokes are a form of stories—metaphors for aspects of life.

My Musings and Yours

These are my musings about the doctor, lawyer and rabbi who just walked into my bar.  Seriously, now, let’s share a beer and talk this through.

Story Time: Leading with Trust in the C-Suite

When it comes to trust-building, stories are a powerful tool for both learning and change. Our new Story Time series brings you real, personal examples from business life that shed light on specific ways to lead with trust. Today’s anecdote zeroes in on being trustworthy in the C-suite.

A New Anthology

Our upcoming book, The Trusted Advisor Fieldbook: A Comprehensive Toolkit for Leading with Trust (Wiley, October 2011), contains a multitude of such stories. Told by and about people we know, these stories illustrate the fundamental attitudes, truths, and principles of trustworthiness. In the coming months, we’ll share a selection of stories from the new book with you.

Today’s story is excerpted from our chapter on selling to the C-suite. It vividly demonstrates the value of speaking directly, and asking questions that are simple and humble. (And if it leaves you wanting more, check out our eBook, “How to Sell to the C-Suite.”)

From the Front Lines: Asking a Simple Question

Paulo Novaes, a Senior Manager working in Mexico for a global consulting firm, tells a story about the power of asking questions.

“At the due diligence stage of selling to a global bank, I was gathering information on how they work: their existing skills and where the gaps might be. This was a company which traditionally did everything in-house, and we would be their first outsourcing partner.

“The executive in charge told me with great passion of all they had accomplished, the skills they had, and procedures they had put in place, and so on. It was impressive.

“I had to ask a simple, critical question: ‘Why do you need us?’

“Once the client recovered from his surprise, he came back with set of answers: ‘You have the experience, the methodology, the capability to add to all we have built. Also, yes, we are good, we are proud, and have reached a limit in efficiency, with what we can do by ourselves. We need an external partner to complement what we’ve done, who is able to design a solution to fit our needs.’

“The client sold himself on our services in that moment.

“What I learned: sometimes you have to ask basic questions. Simple and humble is often better. Rather than struggle to find what’s beneath the surface or between the lines, the best way to advance is to be as direct as possible—even at the risk of going against cultural norms. If you speak directly—in a polite manner and with respect—the customer will thank you. You are saving their time and getting a better result.”

—Paulo Novaes (Mexico)

That’s Paulo’s story. What makes a difference in the C-suite in your experience?

Are You the CEO of Your Brain?

You think you’ve got it under control. Signed, sealed, all but delivered. You are in charge.

Suddenly, the Itty-bitty Shitty Committee cranks up the volume in your head. Can’t, shouldn’t, better not, watch out for, told you so, what if. The cacophony becomes overwhelming.

Suddenly, nobody trusts you. And why should they? You are no longer the CEO of your brain.

The Diagnosis

If you are not the CEO of your brain, who is? There can be no good answer to that question, at least not from the perspective of those listening to you—your customers, coworkers, those you hope to lead. If you are not the CEO of your brain–nothing good follows.

Don’t confuse being the CEO of your brain with being perfect, excellent, or even self-confident. It is simply about being comfortable with who you are. If you know who you are and are at ease with it, then people trust you. They say you have integrity, that you are transparent, that you have no hidden agenda. They may even say you care.

By contrast, when the Committee has taken over, the inmates are running the asylum. No one is in charge, and fear stalks the land between your ears.

The Prescription

As far as I know, all wisdoms of the world offer a two-step solution to the dilemma. The first is to fix the acute situation; the second is to amend the chronic condition.

The acute situation. Stop the noise. Put the plug in the jug.  Just don’t do that. Stop the pain. First, do no harm. Staunch the flow. Take the first breath of oxygen before passing the mask to your child. Admit there is a problem. Take 10 deep breaths. Count to 100. Take two aspirin and call me in the morning.

The chronic condition.   Do what you can, leave the rest. Live in the moment. Detach from the outcome. Cultivate an attitude of gratitude. Right-size your ego.  Resign from the debating society.  There is a God–and you’re not it.  An expectation is a premeditated resentment.  The only true mistake is a repeated mistake. You’re just another bozo on the bus.  Learn to laugh at yourself.

The Prognosis

Since the underlying condition is Life, the long-term prognosis is not good.  However, considerable success can be had in the interim.

Much of that success seems to depend on recognizing that the chronic cure comes not by a single dose, but by a regimen.  Excellence is but a habit, said Aristotle.  So are sanity, sobriety, and gratitude.  That doesn’t mean you can’t have a constant itch for improvement–just don’t let it ruin your sleep.

This is how you become the CEO of your brain; not by revelation, but by repetition. After a while, the Committee steps down, and you’re back in charge, where you should be.

And that’s when people can trust you.

ACTION REQUIRED: Read my email PLEASE! (Part 2)

In my most recent post, I addressed an issue plaguing those of us who communicate by email – incomplete responses or the failure to respond at all.  In that post three experts shared their advice on how to improve the emails. If you’re following all the great advice, and the problem persists, what do you do?  I called those same three experts – Alesia Latson, Bob Whipple and Stever Robbins, and asked them:  “If e-mail senders follow your advice and e-mail recipients do not respond fully or respond at all, what else can you do?”

Experts Weigh In on E-mail Responsiveness

Here’s what they suggested:

Alesia Latson (Co-Author of More Time for You):

  • Give people the benefit of the doubt.  Assume positive intent.  All that happened is that you didn’t get a response – don’t make up any other story about what that means about you or them.  It means nothing in and of itself.    Simply follow up with a call or another message.  After 3 attempts drop it or escalate if appropriate.
  • Avoid long lists of things for people to do – it’s too confrontational and adds to their sense of being overwhelmed.  Keep it to two action items maximum per requests.
  • Try an opt in.  Say something like, “If I don’t hear from you in the next day or so – then I’ll assume that you’re ok with it,” or “I’ll follow-up with a phone call if we don’t connect via e-mail.”

Bob Whipple (author of Understanding E-body Language):

  • Establish ground rules within a group, including timing for response, and hold each other accountable.  Be aware that Gen Y and Gen X (think anyone under 35) are less likely to respond to email.  This is getting to be a corporate problem.
  • Try to keep emails readable in the preview pane (assuming it’s horizontal) – the start of the signature block should be visible on the first page.  It creates a psychological incentive to read the note. A note that goes “over the horizon” is often deleted before being read.
  • Keep emails simple – so they can be read and internalized in 15-30 seconds.
  • Note the pattern of communication for the person you are trying to reach.  Reach the person in the way s/he is most likely to respond.  It may not be email.

Bob also suggested looking at his articles – I did, and there are a lot more ideas listed.

Stever Robbins (author of Tips for Mastering E-mail Overload):

  • Assume they have too much email, and pick up the phone (you’ll be one of the few).
  • You may be being marginalized – poke around and find out what’s going on. If there’s no trusted person you can ask, then you may have your answer.
  • Learn the most important agenda of the person you are communicating with, and reframe to his/her agenda, rather than yours.

Applying Trusted Advisor Models

These are all great suggestions.  And there are some common themes:

  • Start from the other person’s perspective.  Each of the experts emphasized considering the recipient’s situation in reading and responding, rather than your own situation in needing a response.  This concept is the first of the powerful Trust Principles.

That is, focus on the other for the other’s sake, and determine how that person can and will actually receive and act on the message, and consider how to frame your message so it becomes important for that person to respond.

  • Pay attention to your own credibility.  If you are being marginalized, as Stever Robbins suggests as something to look at, perhaps there are things you can do to improve.
  • By assuming positive intent of the recipient, we are less focused on ourselves.  If we think “why didn’t she get back to me?” that could be an indication of high self-orientation, the denominator of the Trust Equation.   This type of thinking is a trap that makes it difficult to find a solution to a responsiveness issue, because instead, you are looking for someone to blame.

We’ve heard from the experts – now it’s your turn.  What have you tried that has worked?

Gallup on Banking: Squandering Trust for 32 Years

When a child is untrustworthy, parenting is needed. When an adult is untrustworthy, counseling can help. When a company is untrustworthy, markets exact discipline.

But what if an entire industry has lost trust? What kind of a problem is that? And how can it be solved?

The Banking Industry

A recent Gallup survey makes the banking industry a timely poster child for low trust.  Banking is not the only low-trust industry these days; pharma could give it a good run, for example (and both are more trusted than Congress). But the trust issues raised by the poll are not just industry-specific.

First, the facts. In Rebuilding Trust in Banks, Gallup presents 32 years of survey data. That’s quite a lot of years.

In 1979, 60% of respondents said they had “a great deal” or “quite a lot” of trust in banks. By 2011 that number was down to 23% (actually up from 18% in 2010).

That is a 70% decline from peak (60) to trough (18).  Put another way–the industry squandered 70% of its trust. That’s quite a lot of squander.

The obvious two questions are: How does that happen? And what can be done about it?

How Can an Entire Industry Squander Trust?

I haven’t seen a single answer, partly because there is no One Answer. But I also haven’t seen a good list. So let’s break it down.

1. It’s tempting to blame a general decline in trust across all business. But there are three problems with this view:

a. Trust in business actually seems to be volatile, not steadily dropping;

b. The statistics usually conflate two issues. Saying “trust in business has dropped” fails to distinguish a decline in customers’ propensity to trust from a decline in banks’ trustworthiness;

c. There are notable exceptions. Nurses and pharmacists have topped the “most trusted professions” surveys for years–how do they beat the odds? (Particularly pharmacists–since pharmaceuticals as an industry ranks so low).

2. A decline in the inclination of people to trust. Dr. Eric Uslaner suggests that people’s propensity to trust in government is cyclical (it varies with the economy), but that trust in people has steadily declined since the 1970s.

3. A decline in general trustworthiness of banks. It’s not easy to isolate banking trustworthiness from customers’ propensity to trust–definitions are difficult. Two very different but powerful approaches to corporate trustworthiness measurement can be found in Trust Across America and in Laura Rittenhouse’s Rittenhouse Rankings of corporate candor.

4. An anti-trust ideology of business. We have inculcated a couple of generations of businesspeople with beliefs that drive down both propensity to trust and corporate trustworthiness.

Here are five ideologies in vogue since the 1970s:

a. Economists’ celebration of the virtues of markets–think Milton Friedman;

b. Strategists’ celebration of competition–think Michael Porter;

c. Pop philosophers’ celebration of laissez-faire systems–think Ayn Rand;

d. Financial theorists’ celebration of shareholder value–think Michael Jensen;

e. Government officials who embraced all the above ideologies–think Alan Greenspan.

If you doubt the power of beliefs to change society over a generation, consider this passage from Michael Lewis’s Vanity Fair article describing a German banker who was [recently] completely snookered by lying US investment bankers.  Why was he taken? Lewis writes:

He mists up a bit when he tells stories about the Americans he did business with back then [in the early 80s]: in one story an American investment banker who had inadvertently shut him out of a deal hunts him down and hands him an envelope with 75 grand in it, because he hadn’t meant for the German bank to get stiffed.

“You have to understand,” he says emphatically, “this is where I get my view of Americans.”

In the past few years, he adds, that view has changed.

What does this add up to? It means:

  • Low trust in business is not pre-ordained—we reap what we sow;
  • Low trustworthiness drives low propensity to trust more than the other way around;
  • Beliefs drive behaviors;
  • Leaders’ belief systems exert big influence over trust in business.

What to Do?

If you’re with me on the diagnostic, there’s a simple prescription:

Leaders, Straighten Up and Think Right.

In other words: start with leaders and thoughts.

Here’s what Gallup has to say about how to build trust:

The effort to rebuild trust must begin with bank leadership, then flow through a bank’s employees to customers, the public, lawmakers, and regulators. Every interaction matters. If bank leaders and employees do not demonstrate that they trust their own bank, other stakeholders never will.

Because the process of rebuilding trust with the public starts with the bank, Gallup recommends that bank leaders make rebuilding employees’ trust in banks their No. 1 priority.

Yes, there’s more. Uslaner has a lot to say about economic inequality and education, and it’s very valuable. But you yourself—yes, you, the reader—may not have a lot of direct control over inequality.  You do, however, control your own thoughts, and you probably influence and lead other people.

Start thinking trust-creation. When it comes to trust, thoughts have power.

 

ACTION REQUIRED: Read my email PLEASE! (Part 1)

Have you ever sent out an email like this?

Subject: Prep for client mtg next week and one-on-one mtg times

To prepare for our meeting, would each of you please provide:

  1. Your updated bio
  2. Any agenda items in addition to those listed below
  3. Let me know your availability for a one-on-one meeting anytime Mon-Thurs next week.

Are you happy with your response rates?  My guess is—you’re not.

Banging My Head Against the Wall

A friend recently shared his thoughts on the lack of responses to his emails.  He likened it to “banging my head against the wall”.

He said he wrote short, simple sentences, highlighting key action items, providing his phone number for calls. His results?  “Nobody reads what I wrote—and nobody calls.”

As a result, he found himself wondering things like: “Am I wasting their time? Are they so busy they can’t read my message? Is it that they don’t respect me? Or the message? Don’t they care? Have they done some calculation about the risk or cost of not answering me? Would they answer it if it came from their boss?

I can relate.  And I bet you can too.

Email Overload?

Are people really so overloaded that they can’t respond to a simple note?   The term “email overload” garners 438,000 hits on Google.  But there are other causes – too busy, not focused, unavailable, ignored on purpose, have nothing to say yet, to mention a few.  Take your pick.  We don’t really know why people don’t respond, or ignore certain portions of emails.

There’s a plethora of advice on sending and handling incoming email, some of which was discussed in Think Before Sending.  But there is very little on how to get your business (not outgoing marketing) emails read.  I decided to see what the experts say–and then ask you to weigh in.

Alesia Latson – More Time for You

I recently attended a great presentation by Alesia Latson, co-author of More Time for You. She had advice on addressing email overload; her favorite button on the keyboard is “delete”.   She’s not alone.  Her book and talk included how to sift through the important and urgent emails, and make sure that as recipients we weren’t missing something that had to be done.  Recently, I asked her how the sender could increase the odds that the recipient might actually read and act on the email.  Here are a few of her suggestions:

  • State “Action Required” in the subject line
  • Ask your colleagues what will get their attention
  • Keep it short
  • Put a date on when responses/actions are required and by whom

Robert Whipple – Understanding E-Body Language

Then I read Robert T. Whipple’s book  Understanding E-Body Language – Building Trust Online, and his article But I Sent an E-mail on That Last Week.   This book has a lot of suggestions on managing email, but only a few on getting them read.  The main point involves not being an email pest.  That’s a sure way to be ignored.  Here are some of the article’s great ideas.

  • Avoid long and complex emails
  • Follow up with a face-to-face (meeting or a call)
  • Add additional modes of communication besides email
  • Use clear formatting

Stever Robbins – Tips for Mastering Email Overload

A Harvard Business School article from 2004 by Stever Robbins, Tips for Mastering E-mail Overload, also had some good ideas.   Here are just a few of his suggestions:

  • Use a summarizing, rather than descriptive, subject line (e.g. use “Recommend we ship product April 25” rather than “deadline discussion”)
  • Orient the reader by giving enough context and background – don’t make them wade through numerous past emails
  • When sent to multiple people, tell each person specifically what you want from her/him
  • Send a separate message instead of using bcc
  • Separate topics into separate emails

These are all great ideas, and should help a lot.  But what do you do when you have followed much of this advice and your emails still go unheeded?  Stay tuned for Part 2, in which I will ask the same three experts this question.  Meantime, what do you think?