Evernote: Not Your Father's Organizer

19 Reasons I Love Evernote

Many people have asked me how I get so much done.

I just submitted my third book (with co-author @AndreaPHowe) to the publisher. I write a fair amount of blogs, articles, and presentations. I tweet. Plus the usual complement of email and other correspondence.

I’m not a super-technoid, though I do all right for someone who graduated high school in 1968.

I haven’t solved procrastination. But what I do, I do efficiently. Here’s how.

My Hardware/Software Setup

Hardware: an iMac at home, a MacBook Air (latest generation), most recent iPhone. I own an iPad but use it mainly for reading. (One tip: I buy multiple earbud pairs and power plugs, and leave them several places: briefcase, office, car, basement).

Software: My Big Four:

  • Voice-to-text programs
  • DropBox
  • Kindle on Mac/iPhone/iPad
  • Evernote

Today I want to tell you about Evernote.

Evernote: Not Your Father’s Memory Storage

Evernote saves files. Similarly, a Maserati is an automobile.

I could try and categorize for you what it does, but sometimes a straight-ahead list of features does best. So here are 19 Things I Love About Evernote.

  1. 1-2 click storage. At worst, it’s one click to open the program, and one more click to open a new folder—which saves automatically. At best, one click on a browser button, and the window is saved.
  2. Instant cloud. Everything I put into Evernote on my iPhone, iMac, iPad or MacBook Air is instantly available on Evernote in every other platform. Everything. Like instantly. This is how a cloud should work. (And yes, Evernote does Windows).
  3. Wanna save that browser page? Click the clipper icon in Firefox, Safari, Chrome—done.
  4. Wanna save that article? That .pdf? That selected section of text? Click.
  5. How do you take notes for your phone calls? I never had a great solution before Evernote. Now, before I pick up the ringing phone, I click Evernote. Boom, I’ve got a clean file ready to type notes. I label them “Notes, person-name.” That’s all I need, because it’s date-stamped, and I can search on anything.
  6. Search and retrieval is extremely fast.
  7. You can organize information by tags, or by folders you create. And you can create stacks of folders.
  8. Or–you don’t even have to organize information at all; Evernote searches on text within all files.
  9. You can forward, or send directly, email or email attachments to Evernote; it comes with a unique-to-you email address.
  10. Save photos and audio files—Evernote is Not Just About Text.
  11. Send scanned documents and faxes to be saved to Evernote. (I love using iPhone scanning software like JotNot Scanner Pro for receipts and contracts, then sending them directly as a .pdf to my Evernote email address).
  12. When I go to the airport, I no longer write down the floor/section where I left the car; I snapshot/Evernote it.
  13. Inventory all your personal belongings for insurance purposes.
  14. Dictate notes to Evernote—and have them not only saved as audio, but transcribed as well (this is an enormous timesaver, by the way).
  15. Dictate notes through a dedicated phone number; auto-saves and transcribes into Evernote.
  16. Send tweets direct to your Evernote account.
  17. Don’t have a smartphone? Any phone with a browser can use it.
  18. You can share on Facebook. If you do such things.
  19. It is free. Up to some pretty high level of storage and usage. Above which you can pay, and the rate is not at all unreasonable.

I’m cutting back on Delicious and Instapaper, because Evernote seems to have it covered.

If you’re not satisfied with my 19 reasons, check out Andrew Maxwell’s blogpost 100 Different Evernote Uses.

By the way, my take on Evernote is far from comprehensive, or even organized. You’ll find a far deeper example of how to use Evernote by @MichaelHyatt in his post How to Use Evernote as a Blogger. Pretty powerful example. And in turn, Hyatt recommends Brett Kelly’s Evernote Essentials–which looks pretty interesting too.

(For the record, I have absolutely no relationship with Evernote whatsoever, beyond being yet another satisfied customer).